I am voiding a check from a prior period, that is closed with a password, and its is to an expense, and the option for the QB JE is not popping up. When you void a check transaction, you’d be prompted with an option of whether an automatic journal entry will be created for it. You’d see this once you click the save and close button. Examples of transactions recorded in the general journal are asset sales, depreciation, interest income, interest expense, and stock sales. Let me provide a situation that gives you insights about recording general journal entries. Don’t cover up the routing or bank account number at the bottom of the check when voiding it.

  • I had already entered the deposit, so I voided the duplicate deposit in order to reconcile the account.
  • Once the journal entry is created, you can pull up the Transaction Journal Report to review the debit and credit for the transaction.
  • However, the check was voided due to an error during printing.
  • Also, I recommend contacting your account to ask for assistance to do your Journal Entries correctly.
  • I have entered a deposit to offset a check that has not cleared from the previous year, when I reconcile these are not clearing.

Additionally, you’ll want to run and customize your payroll reports to help you view helpful information about your business and tax refund fraud employees’ paychecks. I appreciate you for joining this thread, Dam26. We’re unable to reverse a voided paycheck in QuickBooks.

What happens when a check is voided?

In order to send the correct information to the bank to stop payment, you will need to extract the requisite information from either a copy of the check or the check register. I had already entered the deposit, so I voided the duplicate deposit in order to reconcile the account. I need to void a check from 2021, as it was lost in the mail.

I’m here to offer further details and support you in reactivating it within your account. It was duplicate check and when realized it was not mailed but not void either. FYI, in Company Preferences, a closing date has been set, including use of a password. I’ve also tried resetting the one time messages, but it still doesn’t appear. Voiding and issuing checks in QuickBooks is quick and easy. Some might say the same account used on the check.


If tied to a bank reconciliation, you will need to undo and redo bank reconciliations to make a full correction. You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking “Continue”, you will leave the community and be taken to that site instead. Did you ever get a clear way to show the bill as no longer being paid by the check that was voided (via JE or Deposit method?).

Product Features

A voided check has the word “VOID” written across it, indicating that it cannot be used for payment. Voiding a check ensures it won’t be used by anyone, such as thieves who may write in a large amount for themselves. Then, it can provide key information like your routing number and account number to be used in electronic transactions. If you have any additional questions or concerns about void checks using journal entries, please don’t hesitate and reach back out to me. When Using the QuickBooks Desktop version I was using previously, a Journal entry was automatically created to offset the voided check in the prior billing period. I made a suggestion on their site to add the feature to online QB.

Edit, Undo, Delete, or Void Juris Transactions

Once the journal entry is created, you can pull up the Transaction Journal Report to review the debit and credit for the transaction. This gives you a more focused view of amounts and accounts that is not visible from the transaction itself. The company makes journal entry by debiting cash at bank and credit assets.

However, this can only be done for one customer or vendor at a time. This may be the reason why you were prompted to create a journal entry when you voided several checks but didn’t get a prompt when you voided two (2) checks. Voiding a check can be a key step in setting up financial transitions like regular payroll direct deposits. Voiding a check properly by writing “VOID” in large letters on the documents will help reduce the risk that the check will be cashed. In lieu of a voided check, you may also be able to provide documents such as a direct deposit slip that can provide the key financial information for the transition.

They can provide suggestions on how to properly handle the voided payment check, particularly with the category/account to use when voiding an entry. However, if the company cancels the outstanding check before the supplier cash out from the bank, they have to reverse back the transaction. They need to make a journal entry to write off the outstanding check by debiting cash at bank and credit accounts payable. The entry simply reverses back the original entry by increasing back the cash balance and accounts payable. Many employers ask their employees to submit a voided check in order to set up payroll direct deposit. To do so, an employee simply writes “Void” in large font across a check and gives it to the human resources department.